• ALERT IIS Log-in
• Training and Support

September 29, 2011 — Changes in the look of immunization records on www.immalert.org

The ALERT Immunization Registry has transitioned to a new system. The new ALERT Immunization Information System (IIS), now sends data to the previous website, www.immalert.org, while we transition our final user groups over to the new ALERT IIS at www.alertiis.org. This is one more step toward completing the transition to the new ALERT system. Because of this change, there are differences in the look of patient immunization records. If you work in a clinic and have not been trained on the new ALERT IIS, we recommend that you do so and start using the new system as soon as possible. Access to the www.immalert.org website for clinic users will be terminated in the coming months as users complete the transition to the new website.

Here are some of the differences you may notice:

• Some Vaccine Series names have been changed to reflect the new ALERT IIS naming conventions.
• Vaccine Names no longer have the trade name associated with each immunization (note: the new ALERT IIS website does show all vaccine trade names).
• Subpotent doses and doses flagged as invalid due to violations of minimum age or spacing will now all display as “Invalid.” If the immunization meets ACIP schedule guidelines, you should assume the dose was subpotent (note: the new ALERT IIS website does display these doses as subpotent and doses that are invalid due to spacing issues are marked as not valid).
• Influenza doses are labeled differently and will appear as follows:
• Influenza split = injectible doses
• Influenza, seasonal, injectible pfree = preservative free doses
• Flu Nasal = FluMist
• Immunization records and forecasts are available for individuals age 0- 25 years. The new ALERT IIS website displays immunization records and forecasts for all ages.

The new ALERT IIS provides significant advantages over the previous static web system: data is more timely and detailed, and clinical users can interact with the data through entry, corrections and reports far more easily than ever before. We encourage you to get trained as soon as possible on the new ALERT IIS. To register for training or watch on-demand videos, go to www.immalert.org/NEW_ALERT_IIS/training_and_support.asp. Questions? Contact the ALERT Help Desk at 800-980-9431 or alertiis@state.or.us.

August 26, 2011 — Funding Opportunity for e-transfer Partners

DEADLINE Extended! New deadline for grant proposals is October 21, 2011

Oregon ALERT is pleased to announce a new funding opportunity. Through a grant from the CDC, the Oregon Immunization Program is offering small grants (up to $35,000) for partners that wish to enhance their EHR-IIS interoperability with ALERT IIS. Eligible organizations must already be using an electronic health record for data exchange with ALERT IIS. Funds may be used for development and implementation of enhancements that move the organization from flat file data exchange to HL7 data exchange (either real time or batch) or from HL7 batch to HL7 real time.

Interested parties are encouraged to apply early, as proposals will be reviewed and approved as received.

The request for grant proposals can be downloaded through the link at the bottom of this web page. If you have questions, please email Tracy Little at tracy.c.little@state.or.us.

August 15, 2011 — Final Transition Date to new ALERT IIS (barcode/paper submitters only)

It is time for all organizations that submit data to ALERT via barcode or paper submissions to transition to the new ALERT IIS.

Users who are currently searching for immunization records on the old system (www.immalert.org) must be trained on the new ALERT IIS (www.alertiis.org) by Aug. 15, 2011.

• If your clinic is currently submitting data using barcodes or paper forms, you must transition to either entering data through the web-based system or submitting data electronically, OR request an extension form and receive approval from ALERT to continue sending in barcodes or paper forms by August 15, 2011. If an extension has not been requested and approved, we will no longer accept barcodes or paper forms from your clinic after this date.


• Regardless of how your clinic submits data, all patient look-up must be done through the ALERT IIS at www.alertiis.org after August 15, 2011. We will terminate your clinic’s access to the old ALERT website at www.immalert.org on August 15, 2011. If you or your staff have not yet taken training---or need additional training on accessing or using the ALERT IIS for patient look-up, immunization entry and forecasting, managing inventory or creating transfers---you can find a schedule of live webinars and on-demand training videos at www.alertiis.org under the Training tab at the top of the screen. If you feel your clinic staff needs additional assistance following basic training, you can schedule free hands-on sessions with the ALERT IIS trainers.

Note: If your organization submits data to ALERT IIS via electronic data transfer, you will continue to have access to search immunization histories on the old website (www.immalert.org) until the end of September.

If you are have questions or concerns, or need to request an extension for submitting barcodes or paper forms, please contact the ALERT IIS Help Desk at 800-980-9431 or alertiis@state.or.us.

July 29, 2011 — Web Service Functionality Live and Expanding: A big thanks to our first wave of health systems and organizations that are actively using the ALERT IIS bi-directional web service. This interface allows sites to electronically send data to ALERT from their Electronic Health Record (EHR), while also querying ALERT in real-time for additional shots and forecasts due and past due for their patients. The following sites are now live with this interface, while others are in the final stages of testing for the exchange:

• Oregon Health Sciences University (OHSU)
• The Children's Clinic
• Center for Human Development, Union County
• North River Pediatrics / Douglas County IPA

If you are interested in learning more about real-time data exchange with ALERT IIS, contact Tracy Little at 971-673-0304, or contact the ALERT Help Desk at 800-980-9431 or alertiis@state.or.us.

...older updates

• enter administered or historical immunizations for patients of any age,
• update demographic or vaccine information,
• order state-supplied vaccine,
• track and balance inventory, and
• run up-to-date reports and reminder or recall letters.

(Adobe PDF Documents)

• ALERT IIS FAQs
• ALERT IIS HL7 Transfer Specification
• ALERT IIS Real Time Data Exchange Guide
• ALERT IIS FLAT FILE Transfer Specification
• Request for Grant Proposals